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We are committed to protecting your privacy and safeguarding your personal data. The information which you provide to us will be held and processed to enable the staff of CANDU based in our office in Dundee to communicate with you effectively for administration purposes, consent and other legitimate interests. We will only keep the data for as long as necessary.
If you agree to the information being used in this way and for us to update it when we are informed of any change of your personal details then please complete and submit the form below. If you wish your information to be deleted from our records, please advise accordingly.
We will not pass your details on to any third party without your prior agreement and would contact you specifically if we felt there was a particular need to share your details with any other organisation.
Who are we?
When you interact with us online, over the phone or face-to-face, staff and/or volunteers working with CANDU may collect your personal data and if so, we are responsible for how we store and use it.
Your Personal Data – what is it?
Personal data is any information that relates to a living individual who can be identified from that data. Personal data which we collect includes your name, address, date of birth, telephone number, email address or photograph.
How do we collect and use your personal data?
If you become involved in any aspect of our work in whatever way, we may collect personal data about you. We may do this through conversations, at events or during visits to your organisation, or if you speak with us over the phone, or contact us via email or social media, to discuss particular pieces of work. We may also ask you to complete personal data on a form.
We will keep your personal data up to date and store it securely. We will put appropriate technical measures in place to protect it from loss, misuse, unauthorised access and disclosure, and not collect or retain excessive amounts of personal data.
What is the purpose and legal basis for storing and using your personal data?
CANDU is a charity registered in Scotland and we process your personal data as a necessary part of obtaining your consent and carrying out our work in line with good practice and our legitimate interests.
How long do we keep your personal data?
We keep your personal data for no longer than is necessary for the purposes described in this notice or otherwise allowed by law.
Your rights around your personal data
Your personal data is protected by legal rights. These include the right in certain circumstances to:
request a copy of your personal data held by us;
ask for your personal data to be erased, for example, if we no longer need it for the purpose we collected it;
request that we suspend the processing of your personal data, for example if you want us to establish whether it is accurate or the reason for processing it;
object to the processing of your personal data
If our processing of your personal data relies on your consent, you also have the right to withdraw your consent at any time and the right to ask for your personal data to be transferred to another organisation (known as the right to data portability).
If you are unhappy about how your personal data has been used please refer to our complaints policy. You also have a right to complain to the Information Commissioner's Office – contact details below - which regulates the processing of personal data.
If you have any questions, queries or complaints, and to exercise your personal data rights, please in the first instance contact Julie Wardrop at firstname.lastname@example.org
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.